Privacy Policy & Terms of Use
This Policy is designed to tell you about our practices regarding the collection, use, and disclosure of personally identifiable information (“PII”) that you may provide via the School’s Site. Note that the Policy applies both to information obtained from the public areas of the site as well as password-protected areas. Please read this entire Privacy Policy before using or submitting information to this Site.
This Policy applies only to PII that is collected online within Canada. It does not necessarily apply to PII that we collect through offline processes. When this Privacy Policy uses the term “personally identifiable information,” we mean information that identifies a particular individual, such as the individual’s name, postal address, e-mail address and telephone number, etc. When other information is directly associated with personally identifiable information, this other information also becomes personally identifiable information for purposes of this Policy.
In this Policy, the terms “we,” “us,” or “our” refer to the School. The terms “you,” “your” or “yourself” refer to the user who is using this Site.
Your Consent
When you access or use this Site, you consent to the collection, use, and disclosure of your information in accordance with this Policy. By providing personal information to the Site, all users, fully acknowledge that they understand and consent to the collection, processing and use of such information according to Canadian law and these terms.
Collection of Information
We collect information from users both by asking specific questions and by permitting you to communicate directly with us via e-mail and the site’s other online functions. Some of the information that you submit to us may be PII, including, but not limited to, your name, address, telephone number, e-mail address, date of birth, user name and/or password associated with the password protected portions of this Site, credit card information and educational and professional information.
As part of the standard operation of this Site, we may passively collect some non-personal information about you, such as your IP address, using information-gathering technology, so it may not be readily apparent to you that it is being collected. This information is not PII. At this time, we do not disclose such information, but we may use to test how our site is being used and how it can be improved. At this time, we do not place cookies on our Site. Any changes to these practices will be handled in accordance with “Changes to This Privacy Policy,” below.
Use & Disclosure of Information
The personal information that you provide to the School may be stored, processed, and used by us to contact you, provide you with information about the School, such as newsletters, updates or other literature, respond to your requests for information, update our records and conduct transactions with you.
We may also provide this information to employees acting on the School’s behalf or to agents or service providers directly involved with the School’s primary functions, in connection with the activities described above and other professional, technical and administrative services. The School will provide only those employees, agents and service providers the personal information they need to perform their functions and only on the condition that they agree to use it consistently with the terms of this Policy, only for the purposes for which we disclose it, and not for their benefit or the benefit of any other third party. Information that Bodwell High School collects may be stored and processed in and transferred between any of the countries in which Bodwell High School operates to enable the use of the information in accordance with this Privacy Policy.
In addition, we will disclose personal information about you if you request or direct us to do so, or if we are required to do so as specified in more detail in “Disclosure Exceptions,” below. Except as set forth in this Policy, we will not voluntarily disclose your personal information to other third parties without your permission. We do not sell your personal information.
Disclosure Exceptions
Notwithstanding the above policies, we reserve the right to disclose your personal information to appropriate third parties if we are required to do so by law or we believe that such action is necessary:
• To comply with legal process such as a search warrant, subpoena or court order;
• To protect the School’s rights and property or defend against legal claims;
• To protect any other party’s rights, property, and safety;
• To report to any law enforcement agency any activity that we, in good faith, believe to be unlawful;
• To investigate, prevent or take action regarding illegal activity, suspected fraud, situations involving harassment, abusive messages or potential threats to the physical safety of any person;
• To protect against misuse or unauthorized use of our Site, or;
• During emergencies, such as when we believe someone’s safety is at risk.
Provisions above to the contrary notwithstanding, the laws of the Province of British Columbia may restrict the School from notifying individuals that such information has been disclosed.
In the event that the School is ever sold, acquired or otherwise transferred, we reserve the right to transfer our user databases, together with any PII contained therein, to a third party who acquires the assets. In the event we do so, we will place a prominent notice of the sale on the homepage of our Site, with links to information as to how you can change your privacy preferences.
Access & Correction
Our goal is to assure that your personally identifiable information is accurate, current, and complete. We will take reasonable steps to update or correct PII in our possession that users have previously submitted via this Site. In many cases, users of the website will be able to change or update their own information in an efficient manner. You may also contact us as specified below in “How to Contact Us.”
Security
We take reasonable steps to protect your PII as you transmit it from your computer to our Site and to protect such information from loss, misuse, unauthorized access, disclosure, alteration, or destruction. You should keep in mind that no Internet transmission is ever 100% secure or error-free. We cannot warrant the security of any information that you submit to us other than to use best efforts. You submit PII to us at your own risk.
In particular, e-mail sent to or from this Site may not be secure. You should therefore take special care in deciding what information you send to us via e-mail. Moreover, where you use passwords, ID numbers, or other special access features on this Site, it is your responsibility to safeguard them. Remember to sign off the Site and close your browser window when you are finished. This is to ensure that others cannot pose as you online.
Links to Other Websites
This Site may contain links or references to other third-party websites. Please be aware that we do not control other third-party websites and that the inclusion of any link does not imply the School’s endorsement of or recommendation for the third-party, its website, its products or services, or its privacy policy. The School’s Privacy Policy and practices do not extend to third-party sites that can be accessed through links on our Site. We are not responsible for the content, security, or privacy practices employed by other third-party websites. You should always read the privacy policy of every website you visit, even when you access it through this School’s Site.
Privacy Policy Changes
The School reserves the right to change this Policy at any time in its sole discretion without prior notice to you. If this Privacy Policy changes, the revised policy will be posted on this Site. Please check back periodically, and especially before you provide any new personally identifiable information.
Contacting Us
If you have any questions, comments, or concerns about this Privacy Policy or the information practices of this Site, or if you would like to review, update and delete any personal information that you provide to us through this Site, please click here.
These Terms should be read carefully by all users before using this Site. The Terms govern your access to and use of this Site. By registering for an account or otherwise accessing or using this Site, you agree to be bound by the following terms. If you do not agree with or do not want to accept any of these terms, please exit the Site and refrain from any further access or use of it.
In this Policy, the terms “we,” “us,” or “our” refer to the School. The terms “you,” “your” or “yourself” refer to the user who is using the Site. “Site Content” means any data, software, text, information, material, statements and images, as well as graphics, interactive features, video and audio, if any, that is displayed on or used on this Site. “Site Code” refers to any and all underlying elements of this Site, including, but not limited to, any source code, object code and other material of any type that relates to the operation or functions of this Site.
Ownership, Copyrights & Trademarks
All content and site code is the exclusive property of the School, its licensors, or third-party content providers. All trademarks, service marks, trade names, trade dress, copyrights, patent rights and other proprietary rights in, associated with or utilized on this Site, including content or code, are the property of the School or its licensors. The names of other companies and products and/or services mentioned herein may be the trademarks of their respective owners. Nothing in these Terms or otherwise shall convey to you any ownership or license interest, express or implied, in any content, code, trademarks, service marks, trade names, trade dress, copyrights, patent rights and other proprietary rights in this Site.
Limited License
Subject to these Terms, you may use this Site and its content for informational purposes only. You may view and download Site content only for your personal, non-commercial use, provided you keep intact all copyright, trademarks, service mark and other proprietary notices contained therein.
If you register for an account or event with the School, you may use the transactional portions of this Site to download and print, solely for purposes of transacting with the School or third-party providers, copies of any information that pertains to your transactions.
You agree (a) not to copy, reproduce, republish, upload, create derivative works, post, transmit or distribute (or assist someone else in doing so) any Site Content or Site Code for any purpose without the School’s prior written consent; (b) not to modify or alter Site Content or Site Code in any manner or use them in a manner not authorized by these Terms; (c) not to interrupt or attempt to interrupt the operation of this Site in any way; (d) not to place any Site Content or Site Code on a network; (e) not to access or use any secure, password protected, or non-public areas of the Site without authorization from the School; (f) not to obtain, disclose, use the account, user name, or password of another Site user (or attempting to do the same) at any time or permit any third party to access your account; (g) to notify the School immediately if you suspect any unauthorized use of your account or access to your password; and (h) not to commercially exploit this Site, its Site Content or its Site Code.
You are fully responsible for all activity that occurs under your password(s). Therefore, you agree that you will not share or authorize others to use your password(s). You will be held financially liable for all damage or injury that results from the usage or activity relating to your user name and password. You agree to notify the School immediately of any unauthorized use of your password.
With the exception of any non-public transactional information and any personal identifiable information submitted by you while using this Site, you agree that any information or materials about you will not be considered confidential. You further agree that any information submitted by you via this Site will not be considered your proprietary property.
The sender of any communications to this Site or otherwise to the owners of this Site shall be responsible for the content and information contained therein, including its truthfulness and accuracy.
Disclaimer
The School will use reasonable effort to include current and accurate information on the Site. However, your use of this Site is entirely at your own risk. The information posted to this Site may be incomplete or contain inaccuracies and typographical errors.
This Site, the Site Content and Site Code are provided “as is”. The School expressly disclaims all representations and warranties of any kind relating to your access and/or use of this site, or your reliance on any Site Content, including, but not limited to, the implied warranties of (a) suitability for any particular purpose or fitness for a particular purpose, (b) merchantability, (c) accuracy and completeness, (d) non-infringement of third-party rights, and (e) freedom from interruption, delay, errors, technical errors or unauthorized, injurious intrusions or items, such as hacking, viruses and other harmful components, warranties or aspects of them.
Links to Other Websites
This Site may contain links or references to other third-party websites. Please be aware that we do not control other third-party websites and that the inclusion of any link does not imply the School’s endorsement of or recommendation for the third-party, its website, its products or services, or its privacy policy. The School’s Privacy Policy and practices do not extend to third-party sites that can be accessed through links on our Site. We are not responsible for the content, security, or privacy practices employed by other third-party websites. You should always read the privacy policy of every website you visit, even when you access it through this School’s Site.
Links to This Site
All links to this Site must be pre-approved in writing or by e-mail by the School. Should you wish to link to this Site, please contact us via our contact page. The School reserves the right in its sole discretion to withhold or revoke consent to link to this Site at any time.
Limitation of Damages
In no event shall the School be liable for any damages, including, without limitation, direct, indirect, incidental, special, consequential, punitive damages, or damages for loss of data, profits, revenue, incurred by you or any third party, whether under contract, tort or any other theory of liability, arising in connection with any party’s access or use of or reliance on this Site, Site Content and/or Site Code, in connection with your inability to access or use this site, or in connection with any failure of performance, error, omission, interruption, defect, delay in operation or transmission, computer virus, line system failure, loss of data, or loss of use related to this site or any website operated by any third party or any contents of this Site or any other website, even if the School is aware of the possibilities of such damages.
Indemnification
You agree to defend, indemnify and hold harmless the School, its officers, directors, employees, agents, contractors and suppliers from and against any and all claims, liabilities, damages, losses or expenses, including reasonable attorneys’ fees and costs, arising out of or in any way connected with your access to or use of this Site or breach by you of these Terms or by any other person using your user name and/or password.
General Law
This Site is controlled, operated and administered by the School within Canada. Any claims or disputes arising from or related to the Site, including, without limitation, the Terms, the Site Content and the Site Code, shall be brought and governed by the laws of the Province of British Columbia. You expressly and irrevocably consent to the sole and exclusive laws of the Province of British Columbia, to resolve any dispute between you and the School related hereto. Any cause of action you may have regarding your use of this Site must be commenced within one (1) year after the claim or cause of action arises.
Changes or Termination
The School reserves the right, at its sole discretion and without advance notice, to change, modify, add or remove all or any portion of this Site or the Terms set forth herein, and all policies and guidelines incorporated herein by reference, at any time. Changes to the Terms shall become effective immediately after being posted to this Site. Your access to and continued use of this Site after any changes are posted shall constitute acceptance of those changes.
You agree that the School may, at any time, terminate, change, suspend or discontinue any content or operating aspect of this Site. The School may also impose limits on or restrict your access to parts or all of this Site without prior notice to you or liability on our part. You agree that the School may, at any time, terminate any authorization, rights and license previously granted, including the right to access this Site and any accounts that you may have in connection with this Site. Upon termination, you agree that you will immediately destroy all material and information gained from your access to this Site.
All provisions in these Terms regarding ownership of Site Content and Site Code, confidentiality, the disclaimer of warranty, limitation of liability and indemnification shall survive such termination.
If you are located in the European Union, starting with May 25, 2018 your personal data is protected by the General Data Protection Regulation (GDPR) in your relationship with all data controllers, both within and outside the EU.
The information presented in this section of the Privacy Policy apply only to EU residents.
If you are a EU resident, you need to be aware that the personal data that we collect about you may be transferred to and processed by recipients that are located outside the European Economic Area, some of which are certified under the Canadian privacy laws, and some not. We will take all necessary measures to ensure that transfers out of the EEA are adequately protected as required by applicable data protection law.
We will retain your personal data that we collect as described in the previous sections of this Privacy Policy as long as necessary to provide you with the requested services. We will take steps to remove your personal data from our systems within 30 days from the date of a request for account / personal data deletion. This does not apply to the extent needed to comply with legal or regulatory obligations to which Bodwell High School is subject (e.g. taxation purposes).
We may also retain your personal data after the termination of your account to the extent necessary to comply with applicable laws or if we need your personal data to establish, exercise or defend a legal claim. To the extent possible, we will restrict the processing of your personal data for such limited purposes after the deletion of your account / personal data.
Your rights regarding your personal data as an EU resident
The right to withdraw your consent. When you sign up for a user account or engage with Bodwell High School from our online communication forms, you implicitly agree to our Terms of Service and Privacy Policy, including to how we collect, process and use your personal data. If at any moment after that you wish to withdraw your consent, you can do that with future effect. If you wish to withdraw your consent regarding the receipt of direct marketing communication via email, please email us at online@bodwell.edu with your request and we will get back to you with a solution within 30 days from the date of your email. Please keep in mind, however, that certain personal data is absolutely necessary for us to be able to manage your account, so its deletion may only be possible with the deletion of the account altogether.
The right to request access to your personal data. You have the right to ask whether or not we collect or process personal data about you, and, if we do, to request access to your personal data. You have the right to find out what personal data we have collected about you, the purpose of the collection and who else we have shared this data with. Your access may be restricted, though, by other people’s rights and interests.
The right to request rectification of your personal data. At your request, we will rectify inaccurate personal data concerning you within 30 days of your request. You also have the right to ask us to complete personal data about you that is incomplete.
The right to be forgotten. If you wish to have all your personal data erased from our servers, we can honor that request within 30 days of your request receipt.
The right to request restriction of processing. You have the right to obtain from us restriction of processing your personal data. In such case, we will only process your data for certain purposes that are mandatory by law.
The right to request data portability. At your request, you will receive from us the personal data that we’ve collected about you, in a structured, commonly used and machine-readable format, within 30 days of your request.